Simple Tricks for Faster Email

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Samuel Striker Email

Flickr CC via Christopher S. Penn

Hi, I’m Samuel Striker, a business and sales expert.

On average, office workers spend at least two hours a day on their email. However, while sending emails might feel productive, it does not help you grow professionally. Here are some time-saving hacks to keep email time down.

If you are always sending similar emails – your address, your elevator pitch, you availability – then craft a few templates for responses in Gmail. This will allow you to dish out responses much more quickly.

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Avoid unnecessary emails by sending a text, IM or by just walking over and talking in person. E-mail might not always be the best or most efficient method of communication, so you could save yourself and others valuable time by varying your methods.

Click the “unsubscribe” button as much as possible to get rid of spam emails or unread newsletters. Don’t just shovel them into a folder you never want to open—stop them before they ever have a chance to get to you.

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Stop treating email as an ever-growing to-do list and instead act on them immediately.

Make a daily routine, develop habits (including segmenting out time slots for when you respond to email) and stick to them.

Quit overdoing your inbox filing system. It can get in the way because you still might not recall which folder you put a message in; instead, try using different labels—this will not move messages, but it will allow you to search by label when needed.

Keep your subject lines and email body shorter. People are more responsive to emails that are concise; a wall of text is overwhelming and likely to get lost in the pile.

We’ve all experienced how much of a time-suck dealing with e-mail can be, especially when there is a high volume of incoming email each day. What tips or tricks have you used to cut your email time down?

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